Community Information

Community Feedback Gives a Thumbs Up: The Roll-out Is in the Works

Over 1000 volunteer hours went into the Designing the Future of Mayne Island Summit to define a strategic plan for Mayne Island. This was based on over 600 aspirations for the future the Mayne Island community brainstormed over the summer of 2019.

The Summit ended early December. It produced seven action proposals to address climate change, affordable housing, health, in-home care, inter-island transportation, community building & food security.

Over the month of January 2020, the Mayne Island community provided positive feedback on this strategic plan during an Open House on the 18th (standing room only) and an online survey.

Each of these action proposals are now in the roll-out phase.

The Final Report on the Summit documents what happened. It is now available on the right.

Download the Summit Final Report

DtFMI Final Report Jan 2020.pdf

Designing the Future Progress Updates

Scroll down for past updates.
Community Updates

Community Input

Designing the Future of Mayne Island Summit Background


To develop a community-based strategic plan for Mayne Island to realize the aspirations of the Mayne Island community.


  • To help the Mayne Island community to better meet its current and emergent needs in a sustainable and resilient way.
  • To enable a better alignment and dovetailing of the actions of the various on-island organizations for the accomplishment of the strategic plan;
  • To access the multiple funding sources available to kick start implementation - these require a well defined plan and evidence of broad community support;
  • To deliver a clear signal to the governance structures of which the island is a part, about what the island has decided are its priorities and aspirations, and how it wishes to realize, achieve and implement them;

Action Plan

  1. Validate the wish in the community to proceed with a strategic planning process (Summit) using workshops and surveys. DONE (see Progress Update section above)
  2. Recruit the right Summit Participants. DONE (Used Community Referencing via a survey tool where respondents were asked to recommend who they would trust to do a good job. The persons most often recommended were invited to participate.)
  3. Execute a strategic planning Summit. IN PROGRESS; ETA: Dec 2019 (10 to 12 courses of action will be identified and developed in tandem to constitute the strategic plan. The deliberative process will include feedback loops between each of the teams assigned to these courses of action to ensure consistency and alignment, as well as with the community at large to validate the directions taken in the Summit.) DONE
  4. Validate Mayne Island community support for the strategic plan. Early 2020 (Town Hall meetings and online surveys will be used.)
  5. Disseminate and promote the strategic plan to the governance structures within which the island is embedded. FUTURE (A communication strategy will be finalized based on the directions of the strategic plan and the assistance sought from each level of governance.)
  6. Implement the strategic plan. FUTURE (The actions to be rolled out will be specified by the strategic plan.)

Summit Protocol

The protocol used for the Summit is primarily based on Team Syntegrity, developed by Stafford Beer.

For more information, see the section The Summit Process.

Process adaptations we have made for the community context:

  • Instead of being rolled out in an intensive "isolated retreat" format over 3-4 days, it will be rolled out over 3-4 months where monthly whole team workshops will be interspersed by work in smaller teams.
  • Instead of using majority rule for decision making, we use consent-based decision making. A consented decision is where any paramount objection to a proposed decision has been raised and clarified in such terms as to allow a better decision to be made. An objection isn't a veto, as is often the case in consensus seeking.

The role of the Facilitator is to ensure the deliberative process yields the intended outcomes. The Facilitator stays out of the deliberative content: s/he does not advocate for any particular decisions or conclusions.